LONE STAR COLLEGE SYSTEM DISTRICT
BOARD POLICY MANUAL
Fourth Edition
Section IV - Human Resources
Table of Contents
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A. HIRING EMPLOYEES
1. Hiring Practices
A.1.01 Promotion, Job Posting, Classification
A.1.02 Fair Employment Practice
A.1.03 Employment
A.1.04 Re-employment
A.1.05 Selection Guidelines
A.1.06 Nepotism
A.1.07 Pre-Employment Physical
A.1.08 Reference Checks/I.D. Badges
A.1.09 Criminal Background Checks
A.1.10 Other Review of Background
A.1.11 Fair Credit Reporting Act
2. Credentials, Records and Confidentiality
A.2.01 Credentials
A.2.02 Official Personnel File
A.2.03 Access to Official Personnel File Information
A.2.04 Requests for Information about LSCS Employees and
Former Employees
A.2.05 Use of Social Security Numbers
A.2.06 Confidentiality of Employment Decisions
3. Immigration and Hiring Non-Citizens
A.3.01 Non-Discrimination
A.3.02 Immigrants
A.3.03 Non-Immigrants
A.3.04 F-1 Visa
A.3.05 J-1 Visa
A.3.06 Benefits Eligibility
B. EMPLOYMENT RELATIONSHIP
1. Employee Appointment Types
B.1.01 Appointment Categories
B.1.02 Exempt and Non-Exempt Employees
B.1.03 Change of Assignment Transfers
2. Contractual Employees
B.2.01 General
B.2.02 Faculty Contract Authority
B.2.03 Annual Contract
B.2.04 Multi-Year Contracts
B.2.05 Administrators
3. Non-Contractual Employees
B.3.01 Non-Contractual Employment
B.3.02 Limited Appointments
B.3.03 Post-Retirement Employees
4. Volunteers and Interns
B.4.01 Volunteers
B.4.02 Interns
5. Emeritus
B.5.01 Emeritus Designation
C. COMPENSATION
1. Structure of Compensation
C.1.01 Compensation
C.1.02 Responsibility for Compensation Plan
C.1.03 Objectives of Compensation Plan
2. Overtime Compensation
C.2.01 Eligible Employees
C.2.02 Requirement of Compensation
C.2.03 Assignment of Overtime
C.2.04 Distribution of Overtime
C.2.05 Compensatory Time in Lieu of Overtime
3. Faculty Rank
C.3.01 Assistant Professor
C.3.02 Associate Professor
C.3.03 Professor
4. Temporary Duties
C.4.01 Substitution in the Classroom
C.4.02 Replacement Instructor
C.4.03 Interim Appointment
C.4.04 Acting Capacity
D. EMPLOYEE RESPONSIBILITIES
1. Employees Workweek
D.1.01 Workweek
2. Full Time Faculty Workload
D.2.01 Workload
D.2.02 Definitions
D.2.03 Teaching Assignments
3. Ethical Standards
D.3.01 Ethical Standards
4. Additional Employment and Consulting
D.4.01 Additional Employment
D.4.02 Additional Employment - Consulting or Self Employment
D.4.03 Commissioned Peace Officer
5. Conflict of Interest
D.5.01 Use of Official Authority Prohibited
D.5.02 No Public Funds for Political Purposes
D.5.03 Candidacy for Public Office
D.5.04 Non-Elective State or Federal Office
D.5.05 Use of System Equipment
D.5.06 Receipt of Gifts
D.5.07 Travel Bonuses
D.5.08 Disclosure of Interest in Property to be Acquired
6. Reporting and Investigating Dishonesty and Fraud
D.6.01 Internal Control Systems
D.6.02 Actions Constituting Fraud
D.6.03 Investigation Responsibilities
D.6.04 Non-Retaliation
D.6.05 Confidentiality
7. Copyright
D.7.01 Compliance with Requirements of the U.S. Copyright Act
D.7.02 Infringing Materials on LSCS Website
D.7.03 Fair Use
D.7.04 Reproduction or Distribution of Information
8. Intellectual Property
D.8.01 Definitions
D.8.02 Purpose
D.8.03 General Policy
D.8.04 Applicability
9. Ownership, Use and Control of Intellectual Property
D.9.01 Personal Works and Scholarly Work
D.9.02 System-supported Work
D.9.03 Release of System-supported Work to Creators
D.9.04 Electronically Developed Course Materials
D.9.05 Review and Reconsideration of Decisions
10. Drugs and Alcohol in the Workplace
D.10.01 Definitions
D.10.02 Alcohol and Drug Free Workplace
D.10.03 Alcoholic Beverages at College System Events and Activities
D.10.04 Employee who Appears to be Under the Influence on the job
D.10.05 Report of Conviction for Drug Related Offense
D.10.06 Assistance to Employees
D.10.07 Special Provision
D.10.08 Distribution of Policy
11. Use of System Computing Resources
D.11.01 System Property
D.11.02 E-mail Privileges
D.11.03 Confidentiality
D.11.04 Records
D.11.05 Prohibited Use
D.11.06 Overloading of Computer Resources
D.11.07 Procedures
E. EMPLOYEE BENEFITS
1. Comprehensive Benefits
E.1.01 Benefit Plan
E.1.02 Medical Plan
E.1.03 Continuation of Health Insurance Benefits - Eligible Retiring Board Members
E.1.04 Payment of Health Insurance Benefits - Board Members
E.1.05 Continuation of Group Insurance Benefits
E.1.06 Tex-Flex Participation
E.1.07 Workers' Compensation Benefits
E.1.08 Family Medical Leave
2. Employee Retirement Benefits
E.2.01 Social Security and Medicare
E.2.02 LSCS Benefit Plans
E.2.03 Retirement Benefits
E.2.04 Teacher Retirement System (TRS)
E.2.05 Optional Retirement Program
E.2.06 TIAA-CREF Plan
E.2.07 Tax Deferred Annuity (TDA)
E.2.08 Texa$aver 457 Plan
E.2.09 Retirement
3. Leaves and Absences
E.3.01 Leave
E.3.02 Sick Leave - Eligibility
E.3.03 Use of Sick Leave
E.3.04 Personal Leave
E.3.05 Professional Leave
E.3.06 Vacation Leave - Eligibility
E.3.07 Accrual of Vacation Leave
E.3.08 Change of Position
E.3.09 Bereavement Leave
E.3.10 Holidays
E.3.11 Religious Holy Days
E.3.12 July Duty or Legal Duty
E.3.13 Military Service Non-Discrimination
E.3.14 Military Leave - Short Term
E.3.15 Military Leave - Long Term
E.3.16 Leave of Absence without Pay
E.3.17 Disability - Long-Term Disability
E.3.18 Disability - Short Term Disability
E.3.19 Sabbatical Leave
E.3.20 Faculty Leave Banking
E.3.21 Sick Leave Pool
4. Comprehensive Disability Program
E.4.01 Disability or Injury
E.4.02 Scope
E.4.03 Definitions
E.4.04 General Provisions
E.4.05 Family Medical Leave
E.4.06 Return to Full Duty
E.4.07 Long-Term Disability Insurance
E.4.08 Medical Records
5. Workers' Compensation Program
E.5.01 Options
E.5.02 Definitions
E.5.03 Coverage
E.5.04 Reporting Responsibility
E.5.05 Notice to System Employees
E.5.06 No Retaliation or Discrimination
E.5.07 Sick and Vacation Leave Use
6. Family and Medical Leave Act
E.6.01 Eligibility
E.6.02 FMLA Year
E.6.03 Intermittent Leave Option
E.6.04 Instructional Employees
E.6.05 Continuity of Health Plan Coverage
E.6.06 Use of Vacation and Sick Leave
E.6.07 Workers' Compensation and FMLA
E.6.08 Restoration to Position
E.6.09 Married Family Members
E.6.10 No Restoration to Position
E.6.11 Notice
7. Employee Medical Issues and Examinations
E.7.01 Testing for Communicable Diseases
E.7.02 Employee Physical Examinations
E.7.03 Reasonable Accommodations
E.7.04 Exposure to Blood-borne Pathogens
E.7.05 Immunization and Testing
E.7.06 Workers' Compensation
8. Accommodating Employees with Disabilities
E.8.01 Legal Obligations
E.8.02 Request for Accommodation
E.8.03 Consideration of a Request for an Accommodation
E.8.04 Referral to System Medical Professional
E.8.05 Denial of Requested Accommodation
E.8.06 Confidentiality of Medical Documentation
F. EMPLOYEE RIGHTS AND PRIVILEGES
1. Expense and Travel Reimbursement
F.1.01 Expense Reimbursements
F.1.02 Personal Automobile
2. Professional Development and Educational Reimbursements
F.2.01 Required Development
F.2.02 Professional Development Activities
F.2.03 Membership Organization
F.2.04 Reimbursement of Tuition and Fees
F.2.05 Eligibility for Reimbursement of Tuition and Fees
F.2.06 Allowable Courses
3. Wellness Program
F.3.01 Purpose
F.3.02 Release Time
4. Non-Discrimination Policy and Procedures for Employees
F.4.01 Policy
F.4.02 Retaliation Prohibited
F.4.03 Terminology
F.4.04 Compliance and Training
F.4.05 LEO Role
F.4.06 Complaint and Investigative Procedures
F.4.07 Informal Resolution Process
F.4.08 Formal Complaint Procedure
F.4.09 Written Formal Complaint
F.4.10 Investigation
F.4.11 External Civil Rights Investigator
F.4.12 Investigator Meetings
F.4.13 Investigator's Report
F.4.14 Findings and Conclusion
F.4.15 Appeal to Chancellor
F.4.16 Retention of Records
F.4.17 Board Appeals
5. Prohibited Harassment
F.5.01 Policy
F.5.02 Definition of Prohibited Harassment
F.5.03 Prohibited Harassment - Examples
F.5.04 Sexual Harassment
F.5.05 Supervisory Personnel
F.5.06 Sexual Harassment by Supervisor
F.5.07 Criminal Processes
F.5.08 Prevention
6. Employee Safety and Health: Hazard Communication
F.6.01 Employee Safety/Health
F.6.02 Responsibility
F.6.03 Smoking Prohibited
7. Performance Evaluations
F.7.01 Professional and Support Staff
F.7.02 Performance Evaluation Intervals
F.7.03 Review of Performance Evaluation
F.7.04 Performance Evaluation Criteria
F.7.05 Employee Review Conference
F.7.06 Faculty Assessment
F.7.07 Purpose of the Faculty Assessment
F.7.08 Administrative Staff
F.7.9 Administrative Review of Evaluation
8. Change in Contract Status
F.8.01 Definition
F.8.02 Change of Status Grievance Rights
F.8.03 Notice
F.8.04 Hearing
9. Resignation by Contract Employee
F.9.01 Resignation
10. Review and Grievance Process
F.10.01 Policy
F.10.02 Non Retaliation Policy
F.10.03 Determination of Applicability
F.10.04 Limits on Purpose and Applicability
F.10.05 Prohibition of Serial Complaints
F.10.06 Representation
F.10.07 Administrative Review Process
F.10.08 Administrative Review Procedure
F.10.09 Formal Grievance Process
F.10.10 Formal Grievance Procedure
F.10.11 Appeal to Chancellor
F.10.12 Appeal to the Board
F.10.13 Timelines
11. Corrective Action and Discipline
F.11.01 Definition
F.11.02 Purpose
F.11.03 Exceptions to this Policy
F.11.04 Levels of Corrective Action
F.11.05 Corrective Action Procedures
F.11.06 Discharge
F.11.07 Decision-Making Leave
12. Reduction in Force
F.12.01 Purpose
F.12.02 Hearing on Proposed Reduction in Force
F.12.03 Consideration of RIF Affecting Faculty
F.12.04 Proposal of RIF Affecting Faculty
F.12.05 Notice to Contractual Employees
F.12.06 Re-Employment/Restoration of Benefits - Contractual Employees
F.12.07 Contractual Employee Reinstatement
F.12.08 Request for Review - Contractual Employees
F.12.09 Review Hearing Procedures - Contractual Employee
F.12.10 Rights of Non-contractual Employees in a RIF
F.12.11 Continuation of Benefits
13. Discharge of Employees
F.13.01 Policy
F.13.02 Discharge for Performance Deficiencies
F.13.03 Discharge for Misconduct
F.13.04 Immediate Discharge
F.13.05 Suspension with Pay
F.13.06 Appeal for Contractual Employee