forms

• 2008-2009 Budget Request Form

• Poster Printing Request Form

• Equipment Check-out Form (popcorn machine, etc.)

Forms for Emerging Student Organizations

• Student Organization Registration Packet (This form is also required to be re-submitted each fall prior to spending any club funds, or whenever a change in officers or advisor occurs)

• Activities Mart Reservation Form (Activities Marts are held the beginning of each semester)

• Talent Show Entry Form (February 26)

• MC Premiere Reservation Form (held in August, the week before school starts)

• Relaxation Stations (during Finals Week each semester)

• Petty Cash Request

• Check Request

• Lone Star College System Request for Taxpayer/W-9 Identification Number and Certificate (required when setting up vendors or independent contractors)

• Agreement for the Performance of an Independent Contractor (when hiring outside entertainment/contractors)

• Tax Exemption Certificate

• Texas Hotel Occupancy Tax Exemption Certificate 

Notice: Planning college sponsored student travel can be fairly time consuming. Please allow ample time to complete the process. At least 48 hours prior to departure, copies of the following must be submitted to the Office of Student Activities: Trip Plan and Forms A-3, A-9, A-10, and A-11. The advisor should carry a copy of each student participant's Form A-10, in case there is an emergency. Please guard this information carefully, as it contains students' personal information. 

• Request for Approval of College-Sponsored Student Travel (Form A-3)

• Trip Plan

• Request and Authorization for Leave of Absence (required for college employees, even if travel is to occur outside of normal working hours)

• Request for Information from Texas Driver's Licensing Records (required if an advisor is planning to drive students in a rental vehicle...remember that you should not transport students in your personal vehicle)

• Statement of Understanding and Agreement Regarding Student Participation in Off-Campus Activities, Field Trips, etc. (Form A-9  -  must be completed by each student participant)

• Participant's General Information and Authorization for Medical Treatment Form (Form A-10  -  must be completed by each student participant)

• Trip Roster (Form A-11)

• Incident Report (Form A-12)

• Participant Release Form 

• Travel Expense Voucher (for employee reimbursement after travel)

• Mileage Reimbursement Form (for employee reimbursement after driving personal vehicle)

• Vehicle Use Question and Answer Sheet (not a form, but contains useful information for advisors planning to travel with students)

• Sample Statement of Commitment and Behavior (This is not a required form...just one that has been used in the past by the Office of Student Activities. You can copy and paste it, and tailor it to suit your group's needs)